Privacy Policy
Effective Date: February 17, 2026
Mission Based Media LLC ("Company," "we," "us," or "our") respects your privacy and is committed to protecting it through this Privacy Policy.
This Privacy Policy covers HealthPodcast.org and its affiliated websites, including healthpodcastlibrary.com, healthpodcastawards.com, healthpodcastsummit.com, and healthpodcastshow.com (collectively, the "Platform").
When you use the Platform, we collect certain information about you—some you give us directly, some we collect automatically. This policy explains what we collect, how we use it, and your choices.
By using the Platform, you agree to this Privacy Policy. If you don't agree, please don't use the Platform.
Children Under 18
Our Platform is for adults 18 and older. We don't knowingly collect information from anyone under 18. If you're under 18, don't use the Platform or give us any information.
If we learn we've collected information from someone under 18, we'll delete it. If you think we have information about someone under 18, contact us at [email protected].
What Information We Collect
Information You Give Us
We collect information when you:
- Create an account (name, email, whether you're a healthcare professional)
- Fill out forms or contact us
- Subscribe to our newsletter
- Submit a podcast via RSS feed
- Register for events like the Health Podcast Awards or Summit
- Respond to surveys
We use this information to provide our services, improve the Platform, and send you relevant information about podcasts and events.
Information We Collect Automatically
When you use the Platform, we automatically collect:
- Device and browser information
- IP address and approximate location
- How you navigate through the Platform
- Which podcasts you follow or listen to
- Pages you view and links you click
Information from Third Parties
We receive information from services we use to run the Platform:
- Stripe - payment processing for memberships and sponsorships
- GoHighLevel - email marketing and CRM
- Google Analytics - website analytics
- Google Ads Manager - advertising
- Google Tag Manager - tracking tags
- Gleap - customer support
- Megaphone - podcast hosting (public RSS feed data only)
Cookies and Tracking
We use cookies (small data files stored on your device) to remember your preferences, understand how you use the Platform, and improve our services.
We also use Google Analytics to analyze Platform usage. You can opt out at: https://tools.google.com/dlpage/gaoptout
You can block cookies through your browser settings, but some Platform features may not work properly.
How We Use Your Information
We use your information to:
- Provide and improve the Platform
- Manage your account
- Process podcast submissions
- Send newsletters and updates (if you opted in)
- Run the Health Podcast Awards and Summit
- Recommend podcasts you might like
- Prevent fraud and ensure security
- Comply with legal requirements
How We Share Your Information
Service Providers
We share information with companies that help us run the Platform (listed above under "Information from Third Parties"). These companies can only use your information to provide services to us.
Podcast Hosting
For podcast creators who join as members, we may share limited information with Megaphone as required for hosting services.
Legal Requirements
We may disclose information to comply with the law, respond to legal requests, enforce our Terms, or protect our rights and safety.
Business Transfers
If we're involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
We do not sell, rent, or share your personal information with third parties for their marketing purposes.
Security
We take reasonable steps to protect your information from unauthorized access, but no system is 100% secure. Please use a strong password and don't share it with anyone.
Email isn't secure, so don't send us sensitive information by email (though you can if you accept the risk).
Email Communications
We don't sell or rent our email lists.
If you sign up for our newsletter, we'll send you emails about health podcasts, events, and related content. You can unsubscribe anytime by:
- Clicking "unsubscribe" in any email
- Emailing [email protected]
- Updating preferences in your account
Even if you unsubscribe from promotional emails, we may still send you account-related messages.
Your Rights and Choices
Access and Update
Log into your account to update your information anytime.
Delete Your Account
Contact us at [email protected] to request deletion of your account and information.
Manage Cookies
Control cookies through your browser settings.
State-Specific Privacy Rights
California Residents
If you're a California resident, you have rights under the California Consumer Privacy Act (CCPA):
What we collect:
- Identifiers (name, email, IP address)
- Contact information
- Activity on the Platform (podcasts you follow, listening history)
- Location (approximate, from IP address)
- Professional info (whether you're a healthcare professional)
Your California rights:
- Right to Know - Request what personal information we've collected about you
- Right to Delete - Request deletion of your information
- Right to Correct - Request correction of inaccurate information
- Right to Non-Discrimination - We won't discriminate against you for exercising your rights
We don't "sell" or "share" your information as defined by CCPA.
How to exercise your rights: Email [email protected] or use our contact form.
Other States
If you live in Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Nevada, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you have similar rights under your state's privacy laws.
Contact [email protected] to exercise these rights.
International Users
The Platform is intended for use in the United States. If you're accessing from outside the U.S., your information will be transferred to and processed in the United States, where privacy laws may differ from your country.
Changes to This Policy
We may update this Privacy Policy from time to time. We'll indicate changes by updating the "Effective Date" at the top.
If we make material changes, we'll notify you by email (if you've provided one) and/or through a notice on the Platform.
Continued use of the Platform after changes means you accept the updated policy.
Contact Us
Questions about this Privacy Policy? Contact us:
Mission Based Media LLC
Attn: Privacy
30 N Gould St Ste R
Sheridan, WY 82801-6317
Email: [email protected]
